Hybrid workplaces bring in many unique challenges, even as the number of hybrid workers explodes. Before the Covid-19 pandemic, only 7% of workers in the U.S. worked from home full-time. Now, one-third of all workers who can work from home all the time do. Hybrid workers make up 41% of those who can work remotely. So, what does that mean for the modern office from a security perspective?
Security is a major factor when looking at hybrid work environments. Buildings with multiple tenants may have varying schedules, and each tenant may have different security needs. A finance business might need more security than a B2B company that doesn’t deal in regulated information.
With no set office hours, creating solid security around an office is more challenging and may leave businesses more vulnerable to those most likely to steal from the workplace — employees.
Both physical and cyber security measures develop new challenges when your employees don’t come into the office every day or on a fixed schedule. Let’s look at how these changes can affect things in a real-world setting and what you can do to protect your business. This blog will explore:
- The Added Risks of Multi-Tenant Buildings
- Scheduling Challenges with Hybrid Work
- The Dangers of the Empty Office
- Security Solutions for Access Control
- Additional Security Features Needed
Upgrade Your Office Building Security with Help from Bates Security
Bates Security is the solution when you need to secure an office building in Florida or Kentucky. For over 50 years, we've delivered custom-designed, police-trusted systems that include everything from state-of-the-art video surveillance to access control systems with variable designs and near-instant scalability.
Call us today at (800) 403-9471 or click the button below and schedule a meeting with one of our security experts to get a detailed plan of attack to better defend your business.
The Added Risks of Multi-Tenant Buildings
Multi-tenant buildings are the norm for many businesses. It’s very common to see large office buildings that house everything from financial services companies to janitorial suppliers. While most tenants in these buildings aren’t open to the general public, they aren’t necessarily closed to it, either. Consider an accounting firm during tax season and the number of clients that might make their way through the doors or a travel agency just before the summer vacation season. When you share a building with other businesses, you share the risks of everyone who comes through the front doors.
Installing security systems on your specific suite of offices is a must to minimize your risks. From entry alarms to video surveillance with remote access, you’ll likely need some of everything for good office building security.
Scheduling Challenges with Hybrid Work
In a traditional office, your alarm is only armed after hours, when the office is empty. But, with a hybrid workforce, your office might be randomly empty. Do you still have a receptionist come in every day to handle walk-ins? Are employees required to make a set number of weekly trips to the office? How you handle the scheduling for your hybrid workforce can have a major impact on your physical security. The last thing you want is someone in the office alone if you’re worried about data theft or missing products, particularly if you don’t have a way to track who is in the office at any given moment.
The Dangers of the Empty Office
If you don’t have in-office attendance requirements and set schedules, your office could be empty during normal business hours. While that doesn’t seem like a risk, consider that the rest of the building — if you’re in a multi-tenant building — is open to the public during that time. Almost anyone could have the time needed to get into your office without much trouble if you don’t have the right security.
A lock alone is not enough to deter a professional from gaining access. The basic rule of thumb is that it takes most criminals less than a minute to get past a locked door, and they’ll spend less than five minutes inside the premises. But, if there’s no one in your office and no security system to send out a signal, a criminal could spend hours boxing up equipment and stealing other supplies. An empty office is an invitation to some.
Security Solutions for Access Control
With security needed both internally and externally, access control is a necessity when you allow hybrid work. You need to know who’s on the premises and when they arrive and leave. Keypads, ID cards, or mobile access credentials on your phone can all fill in this gap. Why is it so important? If there is internal theft, you need to be able to pinpoint the people who might be responsible. You can only do that if you track entry and exit. From the more general office building security perspective, you’ll also want to track metrics such as the number of customers through the doors and any unauthorized or attempted entries during open hours.
Additional Security Features Needed
Video monitoring is another important part of securing your premises when attendance rates can shift on a daily basis. You’ll want to be able to see who’s requesting access and grant one-time permissions to a temporary employee or keep an eye on operations remotely. If you have an employee failing to hit targets, a look at the surveillance camera might reveal the cause. No manager can be on-site round the clock, so having other monitoring systems in place is important to handle some of the load.
Good video surveillance also acts as a deterrent against casual break-ins. If you have cameras in plain view, the general public is less likely to try the door. While no security system can completely eliminate the risks posed by highly skilled and determined criminals, you don’t have to leave the door wide open, either.
Custom-Design a Security System for Your Business
At Bates Security, we have a long history of designing and deploying airtight security systems for businesses throughout Florida and Kentucky. We have award-winning solutions, whether you need access control systems to monitor your hybrid workers more closely or video surveillance with remote access to protect an empty office.
Schedule a free consultation today to see what we can do to secure your business. Call us at (800) 403-9471 or click the button below.