In today’s office buildings, security is a major concern for every tenant and building owner. After all, who is responsible for safety in the workplace? In a shared-use building, it can get a little complicated to assign liability when things go wrong. In general, common areas fall under the responsibility of property management, but individual tenants want (and need) separate security for their rented space.
Alarms are one part of a good security system, but to minimize the risk of unauthorized intrusion and losses, even from employees, you’ll need more comprehensive coverage.
In this blog, we’ll explore office building security best practices. Some focus on protecting businesses from losses caused by employees, while others are focused on protecting employees from external threats:
- Individual and building-wide alarms and surveillance
- Pushing perimeter security
- Secure your parking area
- Access control technologies and processes
- Adding mobile access
Install a customized office security solution with Bates Security.
For more than 50 years, Bates Security has been one of the leading business security solutions designers for companies across Florida and Kentucky. Our police-trusted access control systems and video surveillance help keep all occupants and building contents safe and secure. With local customer service on hand to help with any issues, you get white glove service with Bates.
Give us a call at (800) 403-9471 or click below to schedule your free consultation and find out what security measures are within budget and reasonable for your building.
Individual and Building-Wide Alarms and Surveillance
Office buildings with or without a manned reception desk and security guards on-site need alarms to secure the property after hours. Adding surveillance cameras makes it easier to track unauthorized access during and after work hours, so more and more companies are upgrading to high-resolution video monitoring, at least in common areas.
Individual tenants often need unique solutions for a business alarm system, but you may work with a vendor that streamlines building integration between tenants and building-wide security efforts. In common areas, some systems that your business may want to install include: motion detectors, facial recognition software, and high-resolution video recording. Private offices may only require moderate protection, such as entryway alarms, particularly if you have a solid perimeter around the building.
Expanding the Security Around Your Perimeter
To effectively protect your office building from potential security threats, it’s essential to recognize that the risks extend beyond just the front door. Whether it’s a disgruntled former employee or a targeted criminal focusing on a specific tenant, securing the perimeter of your building is of utmost importance. This is particularly crucial in urban environments where space constraints make traditional fencing impractical. To ensure a comprehensive approach to perimeter security, consider the following tips:
- Regularly maintain your landscaping: To prevent any obstructions that might hinder camera visibility, clear away any overgrown foliage or objects that could block the line of sight for surveillance cameras.
- Install multiple cameras and avoid blind spots in coverage: By ensuring comprehensive coverage, you can effectively monitor the entire perimeter of your building and identify potential security breaches.
- Ensure Adequate Lighting: Keep the exterior of your building well-lit to deter intruders. Proper illumination helps enhance visibility and makes it more challenging for unauthorized individuals to approach undetected.
- Utilize High-Resolution Recording Devices: Equip your security system with high-resolution recording devices to capture clear, detailed footage. This allows for easier identification and analysis of any suspicious activities.
- Eliminate Climbing or Hiding Opportunities: Remove or secure any objects or structures intruders could use to climb or hide behind. Eliminating such opportunities reduces the chances of unauthorized access and creates a more secure environment.
Secure Your Parking Area
Parking lots can be a major source of trouble for any office building. These areas experience fluctuating traffic patterns, and your employees may store valuable equipment and sensitive information in their vehicles. Limiting public access to these spaces is crucial to prevent nuisance crimes and potential confrontations.
Start with parking lot policies if you’re wondering how to improve safety in the workplace. These policies should outline rules and guidelines that promote safety and security.
Encourage using a buddy system, where employees walk to their cars together. This practice ensures that everyone reaches their vehicles safely and instills the idea that having an extra set of eyes is beneficial in the workplace. It fosters a culture of looking out for one another.
Consider implementing an assigned parking system, especially if your tenants have large groups of employees leaving at similar times. By assigning parking spaces for these groups, you create an instant safety boost. Employees will be parked in close proximity, reducing the risk of isolated incidents and enhancing overall security.
Access Control Technologies and Processes
While it may seem, at least at first, like a step backward, turnstile entrances are making a comeback in today’s office buildings. Turnstiles are a great way to smooth out entry and exit traffic and count the number of people in the building at any given time. When paired with digital access cards or entry that requires an access code, you can track the exact people in the building.
When these systems are scalable, digital, and easy to use, businesses can quickly add and remove people approved for entry. There’s no need to ask for the keys back or worry about unauthorized copies. Building management can control general access, and tenants can then add additional security at their personal point of entry, all managed by a single system but with unique user controls.
Adding Remote Access
In 2023, mobile access to virtually every system is not only desirable but expected. Your security system should be no different. By incorporating remote access into your security infrastructure, you can monitor your property from a distance, visually verify alarms, and effectively communicate with the authorities in the event of a potential break-in from anywhere in the world as long as you have internet access. Remote access has become necessary, and making it available through mobile devices ensures convenience and accessibility for anyone with the appropriate administrative privileges.
Improve your office building security with a Bates-designed system.
At Bates Security, we deliver police-trusted business security solutions throughout Florida, Georgia, and Kentucky. Our award-winning security designs include access control systems, video surveillance, and 24/7 wireless monitoring, so there's always someone on call to handle a breach.
Click the button below or call us at (800) 403-9471 to schedule your free security consultation. One of our experienced team members can walk you through the options for your building and create a custom system.